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Submitting the WINNING Bid!

Posted by Erin on January 19, 2009

One of the trickiest parts of working virtually can be placing that winning bid. For some people it comes naturally to them, while others it will take a little more practice. If you are new to the bidding world you should start by doing some quick research on what the average rates are for the task at hand.

For those of you just starting your business you may consider placing a bid lower then the average bid. There are a couple of reasons for this. One that benefits you, the client will look at your bid first. It is just a natural human reaction to look at where you can save money first. Another reason is to get a few projects under your belt. You will get feed back from the client(s), and prospective clients will see you can indeed perform the tasks you say you can. Your reputation will begin to form. Even some seasoned providers may find themselves having to lower their rates when they join a new site, or if they are switching into the virtual work environment from the office. Once you are established please do charge the rate your work is worth.

What to include in your bids:

  • Time frame
  • Rate (with a break down)
  • Your experience
  • How it will benefit THEM

When I place a bid I be sure to read through the project description twice and have a clear understanding of what the clients needs. I then tailor my bid to how they communicated in the description. What do I mean by tailor? I mean if the client gave specifics and went into fine detail then they are the type of person that wants all the in’s and out’s. They like to know everything right from the beginning and stay informed. If the client gave one or two sentences and that’s it, they are the type of person that needs things done quickly, on time and they just want the results. Usually they do not want to be bothered by all the fine details of how you will complete every little detail. They just want to know you are qualified and you will have it to them on the deadline. So for client A, the detailed professional, you should take a little more time and write out how you qualify for their project, what you will do for their project, what the rate will be, when you will have it done, and dates that you will be checking in with them. If you do not outsource any of your work I would also let them know that. This way you are insuring them that YOU will have the QUALITY work to them with no problems. For client B, the busy professional, you want to be sure you keep it as short as possible but get in your qualifications for the specifics of their needs only and nothing more. Your rate and a deadline. Then simply state that you are more then happy to answer questions they may have and leave your contact information for them.

Just remember some providers are just looking for the low rate. You really don’t want to work with that type any way. They will nip pick at your work and try to get more out of the project then agreed. So do not let those projects frustrate you or get you down. You will get the next one. One that better suits you and your abilities.

If you would like more information about responding to RFPs (requests for proposals) the VAinsiders Club will give you tons of resources on creating the perfect proposal.


virtual assistant

This is a unique community that offers a lot of free training for internet marketing. You have to join to gain access to the lessons, membership is free. And an added bonus if you want you can make some money from this site too. Take a look. I learned a lot from their lessons.

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